How to Maximise your Microsoft 365 Subscription

Want to make the most of your M365 subscription?

We provide managed IT services for businesses across the country. One of the most common problems we find, is that businesses aren't making the most of their Microsoft 365 subscriptions. But what is 365, and how can businesses make sure their IT managed service provider is helping them to use it to it's maximum capability?

Microsoft 365 (formerly known as Office 365) is a powerful suite of productivity tools that includes applications like Word, Excel, PowerPoint, Outlook, and more. However, many users find themselves paying for these subscriptions without fully utilising all the features. In this blog post, we’ll explore how to make the most of your Microsoft 365 subscription.

Understand your Subscription

Before diving into the tips, we need to clarify the different types of Microsoft 365 subscriptions. It can be tempting for small businesses to choose the cheaper options designed for personal use, so we detail the difference below:

• Microsoft 365 Personal: Exactly what is says on the tin - for individual, personal use, provides access to office apps on the M365 platform.
• Microsoft 365 Family: Designed for households, it allows up to six users to use office apps across multiple devices.
• Microsoft 365 Business Premium: The licensing designed for businesses. A genuine game-changer to bring licensing costs in line, and the most secure office suite on the market. We have detailed why Microsoft 365 Business Premium is the market leader in previous blogs.

License Capabilities of 365 Business Premium

1. Desktop Apps and Web Versions:
   • Access fully installed and always up-to-date versions of Word, Excel, PowerPoint, and Outlook on your PC, Mac, iOS, and Android devices.
   • Collaborate seamlessly across platforms using the web versions of these apps.
2. Custom Business Email:
   • Get a professional email address (e.g., you@yourbusiness.com) powered by Outlook. This is only possible within Business grade licensing.
   • Send attachments of up to 150 MB.
3. Collaboration and Communication:
   • Microsoft Teams: Chat, call, host webinars (up to 300 attendees), and collaborate with your team.
   • OneDrive for Business: Store and share files with 1 TB of cloud storage per user.
4. Video Editing and Design Tools:
   • Use basic video editing tools (such as trimming, cropping, and speed control) with Clipchamp.
5. Market-leading Cybersecurity Protection:
   • Activate Microsoft Defender for Office 365 to guard against viruses, spam, unsafe attachments, suspicious links, and phishing attacks.
   • Protect your business data and communications.
6. Secure Remote Access and Identity Protection with Entra ID:
   • Enable conditional access to business apps, ensuring secure access wherever your employees work.
   • Implement advanced multifactor authentication to safeguard against password loss or theft.
7. Information Protection and Compliance:
   • Encrypt emails and discover, classify, and label sensitive data using Microsoft Purview Information Protection.
   • Auto-expanding archiving for compliance purposes.
8. IT Management Simplification:
   • Streamline IT setup and management with a single solution.
   • Manage mobile devices, tablets, and computers.
   • Remove business data from lost or stolen devices using Microsoft Intune.

Mason Infotech's goal is to help businesses to make the most of their Microsoft 365 Subscriptions. With Mason Infotech as a leading provider of IT Support, Nottingham businesses are achieving exactly that. Our IT support and services packages help businesses to maximise their technology investments.